BEDG - Minutes

File: BEDG

Minutes

 

The minutes of a Franklin School Committee meeting constitute the written record of Committee actions; they are legal evidence of what the action was.  Therefore, the secretary of the Committee will be responsible for reporting in the minutes all actions taken by the Committee.

 

Minutes will include:

 

  1. A statement on the nature of the meeting (regular or special), the time, the place, and note the approval of the last regular or special meeting minutes.[PCS1] 
     
  2. Names of the members present or absent, annotated as to arrival and departure times, if during the meeting, and the name of any member who participated in the meeting remotely.
     
  3. A summary of each subject discussed and a list of documents and exhibits used at the meeting.
     
  4. A complete record of official actions taken by the Committee relative to the Superintendent’s recommendations, to communications, and to all business transacted. Resolutions and motions will be given in their exact wording, accompanied by the names of members moving and seconding and a record of the results of the vote.  Reports and documents relating to a formal motion may be omitted if they are referred to and identified by title and date.
     
  5. Notation of formal adjournment of open session meeting.

 

Copies of the minutes of open session meetings will be sent to all Committee members at least 48 hours in advance of the meeting at which the minutes are to be approved.  Minutes of all open and executive sessions shall be created and approved in a timely manner.

 

The approved minutes will become permanent records of the Committee. Approved minutes of public meetings and minutes of executive sessions that have been declassified will be in the custody of the Superintendent who will make them available to interested citizens in a timely manner upon written request.

 

 

LEGAL REFS.:          M.G.L. 30A:22; 66:10; 940 CMR 29.00

 

CROSS REF.:             KDB, Public Right To Know

                                    BEC, Executive Sessions

 

Reviewed, no revision 7/8/08; 5/8/14;

Reviewed, Revised, Adopted by School Committee 8/13/19

 [PCS1]What does this mean?