KF-E2 - Franklin High Building Use

 File: KF-E2

 

Franklin High School
Building Use

 

The Technical Director at Franklin High School oversees all usage of technical, audio-visual and theatrical equipment for all areas of the high school to include the auditorium, lecture hall, cafeteria, black box theatre, television studio, music classrooms, gymnasium and other spaces as appropriate. The Technical Director shall be present for the entire duration period of a rental period as deemed necessary.  The director or one of their trained technicians will directly oversee all lighting, audio-visual and theatrical equipment to support theatrical, musical, and other performances and events. This includes both dress rehearsals and actual performances.

  1. The building user is responsible for personal injuries and damage to the school property which arises out of the building/grounds use.  Insurance coverage is required for all organizations.  Such insurance shall provide coverage against personal injury and property damage and shall include a provision holding the Town of Franklin harmless against any such claim.  Documentation of insurance coverage will be submitted with payment at least two weeks prior to the scheduled event or season to the Building Use Coordinator. Certificate of insurance must list the “Town of Franklin” as an additional insured.

 

 

Specific Area Requirements:

 

Auditorium:

 

The auditorium at Franklin High School is intended for use by school, town and community organizations primarily for professional and semi-professional theater and musical productions, performances, assemblies and other events.  The district reserves the right to deny usage of the theatre to outside groups such as private, for profit dance studios. 

 

  1. Food and beverages are not permitted in the auditorium.  All renters are required to appoint a designee from their organization to ensure enforcement of this regulation.  Failure to assign appropriate coverage to ensure enforcement of this regulation will result in denial of any future rental requests.
  2. No glitter, confetti, streamers, or other loose materials may be used in the theatre.  All other decorations must be approved by the Franklin Public Schools prior to usage through the application process.  Pyrotechnic devices are strictly prohibited.  Use of special effects machines and strobe lights require prior approval of the fire and building inspectors. Set construction must meet all applicable building and fire codes and require prior approval of the fire and building inspectors.
  3. Usage of school equipment located in the auditorium, including piano usage, must be requested when completing the Application for use of facilities.
  4. Usage of the auditorium requires hiring of our Technical Director and/or one of their trained adult or student technicians, to oversee usage of the auditorium and any use of audio/visual systems.
  5. Organizations requesting to bring equipment into buildings must make arrangements during the initial application.  Equipment brought into the school must be removed immediately after the event. The Franklin Public Schools are not responsible for any property left on premises, either after the completion of an event or during the period of an extended rental of facilities.  Franklin Public Schools reserves the right to refuse an organizations privilege to use any equipment that it deems may pose an unnecessary distraction, health and safety hazard or cause damage or loss to either equipment and/or wiring.  Equipment must meet all applicable fire and building codes.
  6. Use of the piano may be requested by outside organizations at the time of the building use application according to the district’s established rates.  A fee of $30 per day will be assessed for the use of the piano.  Additionally, a deposit/tuning fee of $120 in the form of a separate check will be charged for use of the piano to cover retuning if necessary following use by the renter.  This deposit will be held until after the scheduled event and will be returned to the renter pending results of an inspection of the piano. If the piano is out of tune due to movement or use by the renter, the deposit will not be returned.  Renters may also request that the school tune the piano prior to the event at their own expense.

 

Lecture Hall: 

The lecture hall at Franklin High School is intended for use by school, town and community organizations primarily for small assemblies, lectures, meetings and presentations. The district reserves the right to deny usage of the lecture hall to outside groups and organizations. 

  1. Food and beverages are not permitted in the lecture hall.  All renters are required to appoint a designee from their organization to ensure enforcement of this regulation.  Failure to assign appropriate coverage to ensure enforcement of this regulation will result in denial of any future rental requests.
  2. No glitter, confetti, streamers, or other loose materials may be used in the lecture hall.  All other decorations must be approved by the Franklin Public Schools prior to usage through the application process.  Pyrotechnic devices are strictly prohibited.  Use of special effects machines and strobe lights require prior approval of the fire and building inspectors.
  3. Usage of school equipment located in the lecture hall, must be requested when completing the Application for use of facilities.
  4. Usage of the lecture hall requires hiring of our Technical Director and/or one of their trained adult or student technicians, to oversee usage of the theatre and any use of audio/visual systems.

 Organizations requesting to bring equipment into buildings must make arrangements during the initial application.  Equipment brought into the school must be removed immediately after the event. The Franklin Public Schools are not responsible for any property left on premises, either after the completion of an event or during the period of an extended rental of facilities.  Franklin Public Schools reserves the right to refuse an organizations privilege to use any equipment that it deems may pose an unnecessary distraction, health and safety hazard or cause damage or loss to either equipment and/or wiring.  Equipment must meet all applicable fire and building codes

Gymnasium:

  1. Food and beverages are never permitted in the gymnasium with the exception of bottled water.  All renters are required to appoint a designee from their organization to ensure enforcement of this regulation.  Failure to assign appropriate coverage to ensure enforcement of this regulation will result in denial of any future rental requests.
  2. Hardball sports are not permitted in the gymnasium for the protection of walls, lighting fixtures and floor surfaces.
  3. No tape may be added to the gymnasium floors or walls without the approval of the Director of Facilities.
  4. Appropriate athletic footwear is required on gymnasium floors. Black soled shoes, cleats, certain “street or dress shoes” and spiked heels can damage floor surfaces.  Care should be taken to remove sand and grit from the soles of shoes to lessen damage to floor surfaces.
  5. The walking track is intended for walking and jogging.  For safety reasons, it is not intended for sprinting, racing or track events. The walking track will be made available for community use during designated hours through the Adult Education of the Lifelong Learning Program.

 

FHS Cafeteria/Café:

The high school kitchen and café are available only when proper cafeteria employees are employed (at an additional expense) to supervise and protect the interests of the Franklin Public Schools except for functions sponsored by and directly benefitting the Franklin Public Schools. This worker is to be paid by the organization using rates as established in the contract between the School Committee and the cafeteria employees union.   Only cafeteria workers are able to utilize school kitchen equipment. However, when the kitchen area is being used solely for making coffee or punch, it will not be necessary to have a cafeteria worker present.

FHS Indoor Concession Stand:

Consistent with state and federal regulations the sale of concessions shall not take place when school is in session.  Organizations may request to utilize the concession stand to sell pre-packaged foods and beverages only or to utilize cooking equipment. NO GUM or any products containing gum may be sold.

If utilizing cooking equipment, the following conditions listed below are required:

 

At least 1 person present, over the age of 18, at event must hold ServSafe food handler certification and this individual must be present for entire event.

  1. Course and exam costs $15.00 and may be completed online at
  2. http://www.servsafe.com/ss/catalog/productlist.aspx?SCID=22&RCID=21
  3. Once obtained, the ServSafe Certificate is valid for 3 years
  4. Person holding ServSafe certification and the organization renting the facility is solely
  5. responsible for ensuring the proper handling of food during the event.
  6. Certificate of ServSafe certification must be submitted via building use process when reserving    concession stand and must be displayed in concession stand throughout event.
  7. Food must be prepared and served according to ServSafe guidelines.
  8. Concession stand and all equipment must be left clean and disinfected according to ServSafe guidelines
  9. Custodial fees may apply in accordance with building use policy
  10. Board of Health to inspect as scheduled throughout the school year
  11. At least 1 person present must have been trained on the appropriate use of concession stand equipment

 

Training will be offered through the school prior to fall, winter and spring seasons

 

Training is valid for one year

Concession stand rental is $15.00 per hour

Equipment in the concession stand consists of the following:

  • Pretzel warmer
  • Popcorn machine
  • Hot dog warmer
  • Magic Chef Oven
  • Display refrigerator
  • Coffee maker

 

All food sold and paper products/supplies must be purchased by the organization using the concession stand

Organizations are encouraged to sell foods consistent with the district’s School Wellness       Policy

No food or organizational items may be stored before or after the event

The organization using the concession stand is also responsible for providing adequate supervision and ensuring that no food or beverage items are brought into the gymnasium or auditorium

The organization using the concession stand assumes all responsibility and liability for food and beverages sold.

 

 

FHS Outdoor Concession Stand at Pisini Field:

 

Consistent with state and federal regulations the sale of concessions shall not take place when school is in session.  Organizations may request to utilize the outdoor concession stand at Pisini Field to sell pre-packaged foods and beverages only or to utilize cooking equipment. Concession stand rentals will only be permitted when accompanying an event taking place on school grounds. When the concession stand is being utilized for the sale of food and beverages, the bathroom facilities must be open and custodial charges may apply, in accordance with building use policy.

 

NO GUM or any products containing gum may be sold.

 

If utilizing cooking equipment, the following conditions listed below are required:

 

1.      At least 1 person present, over the age of 18, at event must hold ServSafe food handler certification and this individual must be present for the entire event.

·         Course and exam costs $15.00 and may be completed online at

http://www.servsafe.com/ss/catalog/productlist.aspx?SCID=22&RCID=21

·         Once obtained, the ServSafe Certificate is valid for 3 years

2.  Person holding ServSafe certification and the organization renting the facility is solely responsible for ensuring the proper handling of food during the event.

3. Certificate of ServSafe certification must be submitted via building use process when reserving concession stand and must be displayed in concession stand throughout event.

4.  Food must be prepared and served according to ServSafe guidelines.

5.  Concession stand and all equipment must be left clean and disinfected according to ServSafe guidelines.

6.  Custodial fees may apply in accordance with building use policy.

7.  Board of Health to inspect as scheduled throughout the school year.

8.  At least 1 person present must have been trained on the appropriate use of concession stand equipment

·         Training will be offered through the school prior to fall, winter, and spring seasons

·         Training is valid for one year

9.  Concession stand rental is as follows:  

 

 

Rental Fee

With Custodial Charges*

(Custodians are required for ½ hour before and ½ hour after event, minimum)

Half Day (4 hours or less)

$100*

e.g. Four-hour event -- $295.00 ($100 rental fee, 5 hours of custodial charges at $39/hr)

Full Day (over 4 hours)

$200*

e.g. Six-hour event -- $473.00 ($200 rental fee, 7 hours of custodial charges at $39/hr)

 

10. Equipment in the concession stand consists of the following:

·         Pretzel machine

·         Nacho machine

·         Popcorn machine

·         Beverage refrigerators (2)

·         Beverage dispensers (2)

·         Warming lamp

·         Freezer

·         Fridge/freezer combination

·         Hot dog warmer

·         Magic Chef Oven

·         Display refrigerator

·         Coffee maker

·         Coffee urns (4)

·         Crock pots (2)

·         Pizza warmer

 

11.  All food sold and paper products/supplies must be purchased by the organization using the concession stand.

12.  Organizations are encouraged to sell foods consistent with the district’s School Wellness               Policy.

13.  No food or organizational items may be stored before or after the event.

14.  The organization using the concession stand also takes responsibility for providing adequate supervision to ensure that no food or beverage items are brought into the track/turf area.  

15.  The organization using the concession stand assumes all responsibility and liability for food and beverages sold.

 

 

Specialty Classrooms:

 

Specialty classrooms such as the project rooms, nutrition rooms, art rooms, science labs, etc. are unavailable for non-school use, except when used as part of any Franklin Public Schools Lifelong Learning Programs.

 

 

LEGAL REF:             M.G.L. 71:71

                                    M.G.L. 269:17-19

CROSS REF:              Franklin School Committee Policies JICFA, JICFA-E, JICFA-E, IHBB

 

Reviewed, revised, adopted by School Committee:  7/28/15

Reviewed, revised, adopted by School Committee:  5/22/2018

Reviewed, revised, adopted by School Committee 11/12/19